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Creating PDF Files in Acrobat (Windows)


This post is designed to guide you through creating PDF files using Adobe Acrobat Pro for Windows. This process is helpful for sharing documentation with colleagues or students without needing to worry about creating multiple formats for distribution. PDF files are nearly universal across all operating systems that have a PDF reader installed. Some of which include: Adobe Reader (Windows and Mac) and Preview (Mac only).

For completing this process on a Mac, click here.

Click on one of the links below to proceed:

Creating a PDF from an existing file

  • Open Acrobat Pro, click on Create PDF
    • If the program is already open, click File, and select New
  • Click on the desired file to convert then click Open
    • Your file will be come up as a PDF file
    • Click the File menu, then choose Save As
    • The file name will carry over from the original format
  • Acrobat can also recognize individual words and characters through optical character recognition (OCR)
    • Note: For digital files with renderable text (e.g., Word documents), this step is not necessary. If you are working from a scanned file, OCR will enable the text to be recognized for selection
    • To use the OCR tool, click on the Tools menu near the upper right hand corner of the window, then select Text Recognition.
    • Select In This File, select a Pages option (All, current, range), then click OK.
    • Acrobat makes the words and other characters (symbols and punctuation) into searchable images that can be selected by your mouse pointer.
    • Click File, then Save.

Creating a PDF from multiple files

  • Open Acrobat Pro, click on Combine Files into PDF.
    • If the program is open, click on File, highlight Create, then select Combine Files into PDF.
  • Upon doing so, there are several options:
    • Files can be dragged and dropped into the dialog box
    • Files can be brought in from the Add Files menu
    • Existing files and folders, web content, and scanned files (direct from scanner).
    • Once all files are in the box, they can be rearranged by drag and drop into the desired page order.
  • Under the Options menu (upper right-hand corner), file size, type (single file or portfolio), and other options can be enabled
  • Click on Combine Files
  • To Save, select File, click Save As, then name accordingly.

Links to Additional Content

For completing this process on a Mac, click here.


For more help articles and user documentation from CASIT, click here.