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August 13, 2018

CISO: Office 365, OneDrive, and HIPAA data

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Purpose

This article is a statement from the Chief Information Security Officer (CISO), Leo Howell, regarding HIPAA Data in Microsoft OneDrive

Statement

Office 365 (O365) has been vetted and approved by the Information Security Office for storage of sensitive data including HIPAA covered data. The University has a current Business Associate Agreement with Microsoft, in which Microsoft has agreed to take responsibility for addressing security of the cloud environment in which our data is stored. However, the security provided by Microsoft does not account for user-level actions in sharing, downloading and printing documents in O365. To ensure that sensitive documents are always protected, owners of documents in O365 should follow the guidelines below:

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June 7, 2018

Setting Up Meetings with Room Availability in Outlook

Purpose

This article is designed to guide users through the process of creating meetings in Outlook Calendar that incorporates room availability.

If you would like to have room calendars enabled for your department, please contact CASIT by our Request Intake Form or by phone at x6-2388.

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How to setup Exchange Out-of-office Auto-Response

Purpose

This article is designed to guide users through the required steps in setting up an out-of-office auto-response message using Outlook Web Client. If you are on Exchange, this will ensure that the notification will work at both the server level and client levels.

Process

Open a web browser and go to outlook.uoregon.edu and sign-in with your Duck ID and password. Once authenticated, click on the Settings menu in the upper right-hand corner and select Set Automatic Replies.

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April 20, 2018

Outlook 2016 Calendar View Permissions

Purpose

This article is designed to guide Outlook 2016 users through the access levels and settings for sharing their calendar to other people.

Overview

Calendar permissions in Outlook 2016 are designed to show your calendar to anyone you wish at a desired detailed level ranging from everything to nothing at all. This article will provide an overview of how roles are assigned and the access that each role provides.

Using the Desktop app

Outlook 2016 for Windows and Mac use the same methodology in assigning roles to whomever you decide. The route getting to those settings differs by operating system.

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April 18, 2018

Composing and Sending an Email

Purpose

This post is designed to guide Outlook users through the process of composing and sending an email from Microsoft Outlook.

Process

Open Outlook and click on the New Email button on the upper left-hand corner:

Outlook Inbox view with New Email highlighted

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