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September 28, 2018

Four Winds Interactive Content Types

Purpose

This article is designed for Four Winds content administrators to guide them through the various content types that are available to display along with highlighting key features for each type.

The list below will be going in order of how the Content Manager Desktop displays them within the user interface.

Considerations

For any content type that requires storage or referencing a specific file, the file path must be complete and without any drive mapping on your computer. For example:

  • Correct file path: \\CASFS\Physics\Administrative\Four Winds\presentation.ppt
  • Incorrect file path: C:\\Desktop\Four Winds\presentation.ppt

If the file is pulling up the mapped address, you will have to edit it in the URL field in order for it to correctly deploy to a Player.

Image

Image files require two fields in order to be added to the Content Manager as seen below:

Four Winds Interactive Image Dialog Box

  1. Enter the desired name for the file in the Name field.
  2. Enter the file path or URL of the image in the URL field.
    1. Image files can be PNG, JPEG, or TIFF files.
    2. Click on the File Folder button to search within your computer’s file system or to retrieve from an external URL
  3. Click the desired Scale mode to have the image snap to a particular location within its assigned region.
  4. Click OK to proceed.

The image file will now reside within the Content tab of the Content Manager Desktop software. Click and drag the image to the desired region of the template of the desired player screen.

Right-click the player screen icon then select Deploy to have it display on the player screen.

Live Data

Note: Some of the available data formats for this content type (like Microsoft Exchange) require a different license than what UO has presently.

Provide a name in the Name field for the Live Feed item:Four Winds Interactive Live Data Dialog Box

Live data files require two fields in order to be added to the Content Manager as seen below, however, there are additional layout considerations. An example of how one works is the UOAlerts! notifications:

  1. Insert a URL in this field. You can also select the file folder button (three dots folder button) to find the file from your file system or insert an external URL from a website.
    1. The Data Format help FourWinds to interpret the live data. Select the drop-down for the appropriate format. XML is the default choice and selected for the UOAlerts! notification system
  2. Since live data can be a bit difficult to read on a sign without any modifications, Layout should be included to make the data readable and to conform it to the desired region of your sign. Layout will allow for manipulation of certain data points however. (See Live Data Layout Properties for more information.)
  3. Press OK to save.

Four Winds Interactive Live Data Layout Properties Dialog Box

As mentioned in Step 3 above, the Layout section of a live data source is key to making the information more accessible and fitting into signage needs:

  1. Data Fields can be dragged-and-dropped into place onto a template below it. This particular example is showcasing XML-related terms.
  2. The Layout of the entire viewable area of the Live Data and for each data field can be modified (background color, background image, spacing, size, margins, etc.)

In the case of this example, the background for the entire live data file was set at the Template-level. Background images can be added per Data Field if desired for other files.

Text

Text content requires one field in order to be added to the Content Manager as seen below, however, text content may be added by two different methods: by entering text into the Text field or adding a text (TXT) file in the Text URL field.

Four Winds Interactive Text Box

Text entered either in the Text field will show up as a single continuous line with no ability to add line breaks. Text files entered in the Text URL field allow for markup fields to be tagged and then displayed.

Wayfinding

Wayfinding is a content type that allows for floor plans of a building to be entered into a sign that has touch screen capabilities.

Four Winds Interactive Wayfinding Dialog Box

A name of the content in the Name field is required. Click the Wayfinding button to add floor plans.

Four Winds Interactive Wayfinding Setup Dialog Box

Click Add… to bring in image files that showcase your floor plans. You can click the arrow keys in the upper-right to place them in order from top to bottom. Click OK once finished.

Bing Maps

Bing Maps allows for directions to a location to be loaded into the content player. This feature requires a subscription to Bing Maps V8 for use.

Four Winds Interactive Bing Maps Properties Dialog Box

  1. Enter a name for the content in the Name field.
  2. Enter all of the appropriate data points for your map. It is not required though it will make your map much more legible.
  3. Click OK to save.

Video

The Video content types allows for videos from your file system or YouTube for deployment to a content player.

Four Winds Interactive Video Properties Dialog Box: Video properties window with Name, Duration, URL, and Scale Mode highlighted

The Name field is required. The Duration checkbox is unchecked in the image above but it can be checked if you want the content to last a certain amount of time. The URL is either the address from your file system or an embed URL as seen on YouTube. Scale Mode tells the video how to fill the region to which it is assigned.

YouTube Embed URLs

When adding a YouTube video to your content player, special considerations need to be made so that:

  1. The video fits precisely within the desired region in the template
  2. The video autoplays without any prompting

To do this, the video URL needs to be modified in such a way to allow for the above conditions to be met. The FWI software will not allow for an embed code to be used.

  • Example (emphasis mine):
    • Original YouTube Link: https://youtube.com/watch?=example123
      • This would be the link shared via social media or messaging applications.
    • Embedded URL Modification: https://youtube.com/embed/example123&autoplay=1
      • This would be the link used in Content Manager Desktop in order to have the video pull up and autoplay upon being loaded.

For more information on how to modify YouTube URLs for various player behavior, click here.

PDF

The PDF content type allows for PDF files to be loaded onto a Content Player screen.

Four Winds Interactive Adobe PDF Properties Dialog Box

  1. A name must be entered in the Name field.
  2. The Duration can be a set amount or disregarded altogether.
  3. A file path or external URL must be entered into the URL field.

Content Feed

The Content Feed content type requires a Name and the proper feed address and format. This is similar to how Live Data content behaves but without the layout considerations.

Four Winds Interactive Content Feed Properties Dialog Box

Weather

The Weather content type that allows for users to add a multiple day forecast of the local weather in both Fahrenheit and Celsius.

Four Winds Interactive Weather Dialog Box

In order to set up this content type, the following list must be considered:

  1. Enter aname for your content to the Name field
  2. If you want to have the weather up for a certain amount of time (if it is along with other content), check the Duration box and set a timer for display time.
  3. This content type has layout considerations you can edit or leave alone. Additionally, you can set the amount of days (items) of your forecast range and select the temperature unit.
  4. Enter in the local ZIP code here

Click OK to save changes.

Note: Given that the University population is from diverse backgrounds, it may make sense to make a Fahrenheit version and a Celsius version to add to your sign. See Step 3 above for more information.

HTML

This content type allows you to add HTML files to your Content Player.

Four Winds Interactive HTML Properties Dialog Box

HTML files can have their behavior customized to desired effect on the Content Player. Interaction with an HTML file on the Content Player does require the use of a mouse or touch-capable display.

  1. Enter a name for the file here
  2. Enter the file path for the file here. Click on the three-dot menu to search for the file on your system or other connected drives. (See File Path Considerations for more information.)
  3. Enter any div elements or id tags to remove from being displayed, adjust the preferred browser if needed, and provide a time for the page to be updated.
  4. Click OK when finished.

Live TV

The Live TV content type requires a TV card to be connected to the computer or virtual machine running Content Manager Desktop and then configured for the Content Player.

Four Winds Interactive Live TV Properties Dialog Box

  1. The name of the file
  2. Select the desired Duration for the content
  3. Select the Tuner Type you wish to connect for broadcasting live. Select the exact model from the drop-down menu and the video input method. You can adjust settings for physical channel, sub-channel (for digital TV signals) and the size of the picture.
  4. Click OK to save settings.

Excel

Allows Excel files to be displayed on Content Players

Four Winds Interactive MS Excel Properties Dialog Box

  1. Enter the name of the file
  2. Select the desired Duration length for display
  3. Enter in the file path here. You can click on the three-dot folder to find the file from your system or connected drives. (See File Path Considerations for more information.)

Word

Allows Word files to be displayed on Content Players

Four Winds Interactive MS Word Properties Dialog Box

  1. Enter the name of the file
  2. Select the desired Duration length for display
  3. Enter in the file path here. You can click on the three-dot folder to find the file from your system or connected drives. (See File Path Considerations for more information.)

Links to Additional Content

February 9, 2018

The inventory.uoregon tool and Property Control

Listen to this article:

This is a message about the CASIT-provided inventory tool (inventory.uoregon.edu) and its relationship to UO Property Control, specifically the tracking of high risk equipment.

It is the responsibility of each CAS department and program to work with Property Control to track their high risk assets.

There are several ways that this can be accomplished; and to explore those, please contact Property Control (https://ba.uoregon.edu/content/property-control) to discuss your options. Whatever option you choose, inventory.uoregon can aid you in your efforts.

Please note that CASIT does not track high risk assets for CAS departments and programs, nor do we update asset information in inventory.uoregon beyond adding or modifying entries to track data we need for support purposes.

What is the role of inventory.uoregon in high risk asset management?

Inventory.uoregon is not an official inventory tool. It can be used by departments to track information about their high risk equipment, and its data can be used to inform Property Control as required. It is the responsibility of the department or program to keep information in the inventory tool up-to-date, if they are using the tool as an aid for official high risk tracking and inventory operations.

Why is there an “unofficial” inventory tool?

Inventory.uoregon was developed to provide CAS departments an alternative to spreadsheets or paper forms many were using to keep track of their inventories: When Property Control came to audit, the departments would use the information in their spreadsheets to aid in the process. The inventory tool was developed with those needs in mind.

Later, CASIT also added functionality to inventory.uoregon to provide a digital alternative to paper copies of high risk equipment waivers. Users are required to sign these waivers to take high risk equipment off campus, and inventory.uoregon provides a method to digitally sign these waivers, as well as delivering automatic annual re-signing notifications.

Inventory.uoregon also provides utility beyond what is required for “who has what”, the management of high risk waivers, or the official tracking of high risk property. For example, it provides fields for specific machine information, like CPU speed and amount of RAM. This information isn’t required by Property Control for official inventory needs, but it is helpful for reference, troubleshooting, and repair.

Do I have to use the CASIT Inventory tool?

No! You may track your equipment in any manner you wish. However, each department and program is required to track high risk equipment for Property Control.

Why does CASIT Tag equipment with “HR” tags / Are CASIT Tags “official” HR tags?

CASIT tags are used to tag:

  1. CASIT’s own high risk equipment.
  2. high risk equipment in departments with a full waiver, using the CASIT inventory tool.
  3. equipment purchased through CASIT in order to record useful support information in the inventory.uoregon tool.

In the cases of 1 and 2 above, these tags can be considered official for the purpose of university asset management.

In case 3, the presence of CASIT provided tag is not an indicator that the equipment has been tracked, officially, as high risk equipment with Property Control.

Does CASIT manage my department or program inventory?

No, departments and programs are responsible for managing their inventory, in conjunction with Property Control.

What are Property Control waivers?
Property Control Waivers are alternative systems of high risk asset tracking. Waivers are  offered by UO Property Control, and only at their discretion. For more information, please contact UO Property Control directly.

February 8, 2018

Creating Forms with Formidable Pro

Purpose

This post is using Formidable Pro, a plugin for WordPress that allows site managers to create forms for various needs. Some examples include sign-up sheets for events or avenues to receive feedback among many other options.

Click one of the options below to proceed:

Activating Formidable

Formidable Pro is a WordPress plugin that allows site administrators to create forms for gathering various data. To activate Formidable, select the Plugins option from the Dashboard menu, scroll down until you find Formidable Forms, then press Activate. Formidable will then appear below your Pages option on your Dashboard menu.

Create A Form

Once Formidable has been activated, you can start creating forms. Formidable will show up in the Dashboard Panel. To get started highlight the Formidable option and select Forms then click Add New.

When adding a new form, Formidable will allow you the option to either create a form from an existing template or one from scratch.

Once you have you have made your decision, you will be directed to the Build menu of the form which will allow you to add form fields or tweak what is existing. The images below are for if you selected Blank Form but the behavior of the menu works in any form.

  • Note: If form fields and/or their descriptions need to be edited, go to the Build menu.
  1. Make sure that you are on the Build menu
  2. Name your form or edit the existing title if you choose
  3. Click the parenthetical statement to explain the purpose of the form and/or instructions on how the form is to be filled out.

You will be given a range of options to choose from regarding types of form fields. Click and drag the form field into place…

… each of which have descriptions and settings that can be edited.

  1. Select the asterisk if you want this form field to be a required field
  2. Provide a title for your form field or edit the existing title if you choose.
  3. Provide instructions as to how to fill out this form field (optional but recommended).
  4. Field Options Menu (for adding additional properties like Custom CSS Layouts)

reCAPTCHA

reCAPTCHA

reCAPTCHA is a Google plugin used in Formidable forms to validate form entries from human submissions to help quell any attempts from bots other automated methodologies.

Set up requires the use of a site key and a secret key. Click here to ensure to sign up for those keys.

Note: This requires a Google account to activate. You may use a personal account to get keys.

Once you have the Site Key and Secret Key from signing up for API access, go to the Formidable > Global Settings menu option and find the reCAPTCHA section of the screen as seen below:

reCAPTCHA settings in Formidable Global Settings menu

Once the keys are entered, click the Update Options button at the top- or bottom-left of the page.

Edit Custom CSS Layouts / Form Page Layouts

Once all of your form fields and descriptions have been added, you can readjust the layout of the form by clicking on the Field Options Menu. In so doing, there are several options to choose from. The main focus of this section is adjusting the page layout and particular settings within each form field.

  • Note: Each form field will have its own options, the example below and corresponding descriptions are of options in every form field.

Here are descriptions of each option shown above:

CSS layout classes: This is for adding CSS script to determine where a particular field will be located on the overall form. If left blank, Formidable will have list the form fields vertically one after another. To make modifications, you do not need CSS knowledge but there are a few considerations to make.

The examples below are the options you can choose from and a template of some of the the CSS classes.

  • Note: The CSS Layout Classes below can be added only when the CSS layout classes field is highlighted. It will be inactive (grayed out) at any other time.

   

Label Position: Assigns the position form field label. The default setting will have the label aligned to the left edge of the form field.

Field Size: This option imposes limits on the length and the amount of characters (rows, columns, etc.) of the form field.

  • Note: The field size parameters are specific to each form field type.

Visibility: If user roles are enabled on your site, this option can restrict who sees this form.

Conditional Logic: Certain form fields can be made visible after conditions have been met.

Validation: If the form field is dependent upon certain conditions (like Phone Number or Email Address), this option allows you to edit the response if the correct conditions are not met.

Form Settings

Click the Settings option. Under General menu:

There are several settings that can be changed quickly and easily however several of them are dependent upon other actions within your site.

  • Aside from the Action After Form Submission option, all settings are going to be dependent on whether site user accounts are enabled and advanced coding (using AJAX)
  • You can also choose what form respondents will receive as a confirmation as well as being notified of new entries. See Responses sent to an email / Linking to RT.
  • Additionally, the form can be restricted to Logged-In Users. If selected, the form will require a DuckID and password to be seen. Users can allow form respondents to edit responses and restrict to one form submission.

Under the Form Actions option, you can choose who is notified of a form submission and how the message appears to that person.

formidableformactions

To set up email notifications, click on the Form Actions option within the Settings for your form and select the envelope icon for an email notification (seen below).

formidableformactionsemail

  1. The email notification box.
  2. Label for the notification.
  3. The desired email address to receive the notification
  4. Subject line and message
    1. The number code in brackets is corresponding to a form field entry (which are on the right-hand side of the form action)
    2. The default message is for all entries into the form.
  5. Conditional logic may be applied to this notification depending on the nature of the form.

Adding a form to a web page

Formidable utilizes shortcodes that can be inserted into posts or pages. Shortcodes may be found either in the Build or Settings section of a given form. It will be in a set of brackets (e.g., Please select a valid form) and located in the upper-right hand corner of either page.

screen-shot-2017-01-03-at-1-51-32-pm

Links to Additional Content

For other help articles from CASIT, click here.

May 30, 2017

Fleet printing with accounting codes from Adobe products (macOS)

Purpose

This post is assist Mac users through the process of printing Adobe PDFs to their department’s CTX-issued fleet printer. Adobe will typically have their own print dialog box and using it will not send to the printer.

Process

Follow these steps to ensure that your print job gets printed:

Click on the Print icon or select File > Print (or Command-P) to start

(more…)

April 17, 2014

UO Response to Heartbleed Bug: Change Your Duck ID Password

 

Due to the threat posed by the Heartbleed Bug, UO Information Services is requiring that all users change their Duck ID passwords at https://duckid.uoregon.edu AFTER they receive an e-mail from Information Services asking them to do so. DO NOT change your password until you have received an e-mail from techdesk@uoregon.edu instructing you to do so.

If you are a CAS Google Apps for Education user, you will also want to change your password for that service.

From Information Services:

“This request comes out of interest for your online safety. The Heartbleed flaw, announced April 7, is a severe flaw that allows hackers to get personal information without detection, and this is why we are asking you to change your password.”

For more information about the Heartbleed Bug at the University of Oregon, see http://it.uoregon.edu/heartbleed-faq.

If you have any questions about the Heartbleed Bug or changing your password contact CASIT at 541-346-2388 or casit@uoregon.edu, or the Information Services Technology Service Desk at 541-346-HELP or techdesk@uoregon.edu.

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June 19, 2013

Cathleen Leue

We are very sorry to inform you that Cathleen Leué passed away unexpectedly in her sleep on 6/18/2013.

Contributions in Leué’s name can be made to the UO Foundation, toward an economics scholarship in her honor. The donor must specify that the donation is in honor of Cathleen Leué in the “My Gift is a Tribute” box at the bottom of the page. If the contribution is by check, the notes field of the check must include “Cathleen Leué.”

CASIT Staff

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April 13, 2012

Introducing UO Blogs

CASIT is happy to announce the launch of UO Blogs. UO faculty, students, and staff are now able to create their own UO-hosted blogs using the WordPress blogging platform. Users can create an unlimited number of blogs for their courses, for personal use, and for UO sponsored activities and groups. There are a variety of themes and plugins for users to choose from and flexible privacy and commenting settings.

To get started, check out our UO Blogs help page.

 

UO Blogs is a free service sponsored by Information Services, the UO Libraries, the School of Architecture and Allied Arts, the College of Arts & Sciences, the Lundquist College of Business, the College of Education, the School of Journalism and Communications, the Clark Honors College, the School of Music and Dance, and the Office of Enrollment Management.

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September 29, 2011

Google Apps security

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July 11, 2011

Online Forms

CASIT would like to talk to you about upgrading your paper forms to online web-based forms. The summer offers a great opportunity to take a paper form and workflow and move it to an online system.

Online

Your online form will be hosted on websites that can be accessed from anywhere. The results of the forms will also be accessible online. We can have the website generate reports showing the form entries in a table form. The websites will use databases to store and access the form information.

Style and Accessibility

The online forms can be styled in many ways. We make sure that all online forms meet US Section 508 accessibility standards. We make sure forms work on the desktop browser and also if required we can create one that can be used on a mobile device.

Access

We can make the online forms have multiple levels of access. The form itself can be made accessible to everyone or only authenticated users. The results of the form can be made accessible to only admin level users or review level users. If your workflow involves form reviewers we can set up the form results to be viewed only by reviewers and we can also have fields that only reviewers can view and edit. For example, a reviewer can approve a form entry by checking a box on the same form entry.

Security and Encryption

The websites and databases that host the forms will have authentication via users’ Duck IDs that can be restricted to only a few users, or open registration. We can set up different access levels as needed, for example seperating administrators from regular users. All form entries can also be encrypted if this is needed.

Please contact us soon, so we can get you what you need right away.
Submit a service request
Email: casit@uoregon.edu

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June 28, 2011

Backups

CASIT would like to remind you that backing up your computer is very important. The summer offers a great opportunity to take time to setup backups or to ensure that your backups are working as intended.

10 GB Home Folders

For CAS faculty and staff, CASIT offers access to a free 10 GB “home folder” on our servers. That can be a convenient place to save files that need to be accessed from multiple computers, or that should be carefully backed up. Please let us know if you’d like more information or you want us to show you how to easily access your home folder.

Backup Consultation

If you need to store more than 10 GB, you may need a backup solution tailored to your needs. CASIT offers consultation to assist with:

  • Windows or Mac operating systems
  • Securely sharing data with others
  • Remote or local backups
  • Any amount of data

Backup Verification

Some backup systems, despite being set up correctly and functioning to begin with, may have stopped functioning at some point. It’s a good idea to check every now and then to make sure your backup system is in full order. The worst time to discover your backups weren’t running is when you need to recover your data! If you’re unsure how to check, CASIT can help you confirm that your backup system is working as expected.

Please contact us soon, so we can get you what you need right away.
Submit a service request
Email: casit@uoregon.edu

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September 15, 2010

Use new Google spreadsheets charts in your documents and drawings

Copy charts from spreadsheets into documents and drawings. Start by creating a chart. Then, select the chart by clicking on it once, which will display the chart’s name. Click the chart name or the arrow next to it to open the dropdown menu of chart actions. From the menu, select Copy chart.

Next, open the document or drawing where you’d like to insert the chart and position the cursor where you’d like the chart to go. Use the Web Clipboard dropdown menu, as shown below, to locate your copied chart.

As you hover the mouse over the menu item for the chart, a thumbnail will be displayed. Clicking on the chart item will paste it into the document as an image, which can then be resized, aligned, etc. Here’s an example of a chart pasted into a document:

Note that the chart snapshots are just that — they are images of the chart at the time of copying and therefore do not update as the spreadsheet data changes. If you need to update a chart, just copy and paste it again.

The name of the chart shown in the Web Clipboard menu is the same as the chart’s name in the spreadsheet, which you can easily change from the default name, “Chart 1.” To rename a chart, select Edit chart from the chart’s action menu, and enter a new name on the Customize tab. This is particularly handy when working with charts from multiple spreadsheets.

We’ve also introduced a few new types of charts to Google spreadsheets. We now support candlestick charts and combo charts (which allow you to show columns, lines, and area lines all on the same graph). You can also use the GeoMap chart to insert a data-driven map of the world, a continent, or a country into your spreadsheet. Our TreeMap chart, meanwhile, should be exciting for the statisticians and logicians among you.

This makes creating great documents easy as pie (charts, of course).

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September 14, 2010

ZIP and RAR support now available in the Google Docs Viewer

If someone sends you a ZIP or RAR file in Gmail, you’ll be able to view its contents from within your browser by clicking on View.

This will bring up a view that includes all of the files in the archive, the file types, and the size of those files.

When you hover over the list you can activate a menu by clicking Actions. You’ll be able to View items supported by Google Docs Viewer and Print (PDF) those that we offer PDF support. Save to Google Docs and Download appear for all files.

ZIP and RAR archives that are embedded inside other archives also work. For example, if you have a RAR file inside a ZIP file (like in our example above) you can just click on that file to access the embedded archive.

Go ahead and try the feature by viewing a ZIP file.

This feature extends to Google Docs for mobile, too. For each viewable file (including embedded ZIP or RAR archives) there is a link to view.

This removes the need to download full archives when you only need to work on select items.

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