News & Announcements
This post is a compilation of University resources regarding content accessibility specifically focused on Microsoft Word and Adobe Acrobat.
Creating accessible Word Documents and PDFs
The Center for Media and Educational Technologies (CMET) conducted a training session on how to create accessible files using a Windows-based machine. Links to their documentation can be found in the Tutorials section below.
Additionally, Microsoft Office Support has documentation on how to ensure that your Word documents are accessible. Tips include how to add alt text to images, tables, charts, SmartArt graphics, color-coding text, and more.
Creating accessible Excel spreadsheets
Microsoft Office Support has documentation on how to ensure that your Excel spreadsheets are accessible. Tips include how to add alt text to images, tables, charts, SmartArt, and more.
Creating accessibility PowerPoint presentations
Microsoft Office Support has documentation on how to ensure that your PowerPoint presentations are accessible. Tips include how to add alt text to images, tables, charts, SmartArt graphics, determining slide order, and more.
Universal Design in College Instruction
The Teaching Effectiveness Program (TEP) has created a resource on how to plan and implement tenets of universal design for college instruction.
Universal Design or Inclusive Design is the formation of a classroom experience that is accessible to the diverse learning communities we encounter in higher education. Course design following these guidelines is accomplished through thoughtful planning, implementing, and evaluating instruction.
Links to Additional Content
Outside attacks on printers are a widespread problem on campus right now.
When UO Information Services’ security team detects a printer in CAS that they suspect is insecurely configured, CASIT is then informed and we immediately take actions to secure the printer. End-users are encouraged to report any unusual printing activity as well. Once secured, CASIT reports these printers to UO Network Services in order to block all such future threats via an edge-of-campus firewall.
CASIT is therefore examining each potentially compromised printer individually to change the security settings so that they are as strict as possible.
Please contact firstname.lastname@example.org with any questions.
Thank you for your patience with this process.
CASIT successfully achieved the Platinum level of Green Office Certification through the Office of Sustainability here at the University of Oregon.
With a few simple changes around the office, we can all help with environmental conservation:
- Following the UO’s Environmental Health & Safety, Surplus and Disposal, and Confidential Recycling policies.
- Using post-consumer waste products
- Switching to network-based storage solutions & moving servers to a virtual machine hosting solution, both offered by CASIT Systems.
- Wearing warmer clothes to the office during cooler weather to conserve heat.
- Putting a stop to junk mail instead of throwing it away.
- Partnering with other departments to combine purchase orders and reduce campus deliveries.
- Support alternative methods of commuting to and from work, such as carpooling.
- Ordering reusable or compostable service ware from Catering Services.
CASIT is committed to innovative technology implementation with minimal environmental impact, so we can all enjoy our planet and our gadgets.
UO’s Blackboard Learning Management System is being replaced by Canvas. Please note the following dates:
3/01/2015 – Canvas is available for preparation of Spring courses by early adopters
3/31/2015 – Soft launch of Canvas for Spring course early adopters
9/30/2015 – Blackboard is shut off
Contact email@example.com for training, support or questions related to Canvas.
CAS has enrolled for the Microsoft Volume Licensing. This is a program that licenses all CAS-owned machines.
There are many benefits to CAS that come with the MS Agreement:
- 24/7 access to the latest versions of MS software through the CAS Software Portal.
- No cost to CAS departments for included software to be used on University-owned computers.
- Home Use Rights for desktop software used by faculty and staff, to complete work-related tasks at home.
- CASIT can issue media allowing user installation of software at work or at home. Alternatively, users can download, burn to a disc and install the software at their convenience.
Who is covered by the EES Agreement?
All faculty and staff with an active role at the University are covered by the EES Agreement; your name must appear in the UO online directory. If you are the primary user of the software licensed in the Campus Agreement on your computer at work, you may use the products on your home computer for UO business as long as you are currently affiliated with UO, or until the subscription expires and is not renewed.
What equipment does the EES Agreement cover?
The Microsoft EES Agreement covers all University owned equipment.
Can I use the software at home?
Yes, one copy of the ‘Work at Home’ versions are available to faculty/staff (students are not eligible) on CD/DVD only for a fee (price of a blank CD/DVD). This software is only intended for use at home for University related work. Check the CASIT Software Portal for media. CASIT may distribute installation media to faculty and staff.
Can I get a refund for licenses I've already purchased that are now available through EES Agreement?
No, licenses purchased elsewhere non-returnable. They are perpetual licenses and are still legal to use even if/after the EES Agreement expires and is no longer in effect.
Which editions of Microsoft Office are available under the EES Agreement?
- Office 2010 Professional Plus
- Office 2011 Standard Mac
- Office 2013 Professional Plus
Windows 7 / 8 / 8.1. Is it the full version of the OS?
Yes, however, the machine must have a valid license for an existing Microsoft operating system. For equipment purchased without an operating system, with a competing operating system (Redhat, Solaris, etc.), or without a valid Microsoft OS license, you must first purchase a full version license of a supported Windows operating system. Subsequent upgrades will then be covered under the EES Agreement. The exception to this rule is that Bootcamp under OS X is considered a valid operating system for upgrading.
Can I install Windows on a Mac with Bootcamp or Parallels?
Yes. The EES Agreement covers the installation of Windows on a Mac using OSX with Bootcamp or Parallels. This does not require an existing Microsoft operating system license. As with other software covered by the EES Agreement, this only applies for Macs that are owned by the university.
What editions of Windows will be made available under the EES agreement?
- Windows 7 Enterprise Edition
- Windows 8 Enterprise Edition
- Windows 8.1 Enterprise Edition
Do I need to upgrade my operating system, or can I perform a clean install?
Windows Enterprise edition will install on a new hard drive. The upgrade requirement is a legal requirement of the EES Agreement, but it is not enforced by the installer.
Previous CASIT Installations
CASIT will begin using the MS EES licenses on installations beginning July 1st, 2014. If CASIT has installed a previous license on your computer there is no need to perform an upgrade. Your current licenses are still valid.
Will CASIT install the software for me?
Yes, CASIT will continue to install software as requested, on university owned computers. CASIT will not install software at a user’s home.
Where can I download the software myself?
By authenticating with your Duck ID, you can verify that you are a CAS employee and download software from the CASIT Software Portal at this link (please note: campus network connection or VPN connection required; Firefox v.30 not yet supported).
Can we upgrade/downgrade to a newer/older software version?
Yes, you are allowed to run any new or previous versions of licensed products included in your subscription coverage that are released during the licensed period.
Are Multi-Language rights covered by EES?
Yes, you can run the licensed product in any available language. This includes the right to run the Multi-Language version of Microsoft Office and its corresponding features, such as a global interface and multi-language proofing tools.
Can I install EES products on my personal computer?
EES products can be installed on institutional devices only. Installation on personal computers is not allowed. However, Microsoft provides a “Home Use Program” for qualified faculty and staff. Please email firstname.lastname@example.org for more information on the Home Use Program.
The Microsoft EES agreement is provided as a common-good to the College which means there is no direct cost to you or your department.
Who can obtain it?
Faculty and staff, for use on University owned machines (purchased with UO funds), including machines used by student staff.
Only those with an ’employee’ affiliation can log in to the download site.
Any Trial Version of Office must be uninstalled from a computer before installing CAS/OU’s site-licensed version of Office.
On September 9 CASIT had its annual retreat, and this time we journeyed up to the wonderful city of Portland to visit OMSI – the Oregon Museum of Science and Industry. It was such an awesome experience getting to interact with the exhibits and getting to know our co-workers.
CASIT would like to thank Nikki DelRosso for her dedication and hard work over the past 5+ years. Nikki started out as a student worker working for Ben Brinkley. After moving over to CASIT she became full staff and continued to be a valuable member of the web team. While at the UO, Nikki also earned a Bachelors of Science in Computer Science. She is moving on to new adventures starting with plans to open a barcade in Arizona. We wish her good luck and hope she has great success.
After the migration, connecting to and using the new CAS-FS fileserver is very similar to the old fileserver. For most users, only the name of the server has changed. To connect to a file share on the new CAS-FS system, perform the following:
For Windows PCs:
1.) Right-click on My Computer and choose Map network drive….
2.) Choose a Drive letter to use for the connection.
3.) Enter the Folder address of the file share, \\cas-fs[#]\[Dept] where [#] is replaced with the cas-fs number and [dept] is replaced with the department name. ex: \\cas-fs1\aei
4.) Select to have the drive reconnect at login or use different credentials, if needed.
5.) Click Finish and a new window should open with the file share data.
For more information, please see Window-7-Adding-a-Share-Drive (PDF).
For Macintosh PCs:
1.) Switch to the Finder application. On the menu bar select, Go then Connect to Server….
2.) Enter the Server Address of the file share, for example: smb://cas-fs[#]/[Dept] where [#] is replaced with the cas-fs number and [dept] is replaced with the department name. ex: smb://cas-fs1/aei
3.) Click Connect and a new window should open with the file share data.
If you are a UO Microsoft Exchange user, sharing your Outlook calendar will allow other Exchange users to see events, appointments, and meetings. You can grant different levels of access, enabling other users to view detailed event information or add and delete entries. Follow these instructions to add a user to your calendar.
A table of permission levels is also displayed below.
- Under “My Calendars”, right-click on “Calendar”.
- Hover the mouse pointer over “Share” in the right-click context menu.
- Click on “Calendar Permissions”.
The “Calendar Properties” window will appear.
- Click on “Add”.
- Type the name of the user.
- Click on the user’s name when it appears.
- Click on “Add”.
Repeat steps 5-7 to add more users.
- Click on “OK”.
- Click on the user.
- Click on the “Permission Level” drop-down menu.
- Click on the permission level you desire for the user.
Repeat steps 9-11 to change permission levels for multiple users.
- The user(s) permission level(s) should now be changed.
You may also set custom permission settings under the “Read”, “Write”, “Delete items”, and “Other” sections.
- Click on “OK” when you are finished changing permission levels.
|Owner||Create, read, modify, and delete all items, and create subfolders. As the folder owner, you can change the permission levels others have for the folder.|
|Publishing Editor||Create, read, modify, and delete all items, and create subfolders.|
|Editor||Create, read, modify, and delete all items and files.|
|Publishing Author||Create and read items, create subfolders, and modify and delete items you create.|
|Author||Create and read items, and modify and delete items you create.|
|Nonediting Author||Create items only. The contents of the folder do not appear.|
|Reviewer||Read items only.|
|Contributor||Create items only.|
|Free/Busy time, subject, location||See Free/Busy time, subject, and location only.|
|Free/Busy time||See Free/Busy time only.|
|None||Cannot see or create any items.|
CASIT hosted its first faculty workshop for UO Blogs, a WordPress-powered platform that enables UO faculty, students and staff to quickly create websites and blogs for courses, groups, projects and individual use. The workshop included participants from a wide range of CAS departments and was organized by the CASIT Desktop Services Team. Topics that were covered included: Starting a blog/website, creating posts and pages, managing visitor comments, and customizing the blog/website’s appearance. Future workshops on UO Blogs are being planned, so keep an eye out for announcements from CASIT.
Storing your data in the cloud with Dropbox or Google’s Drive service?
First we will address the brand new Google Drive service, announced in April 2012. All of the confusion about data privacy and ownership with Google Drive can be summed up with a statement in their terms of service: “You retain ownership of any intellectual property rights that you hold in that content. In short, what belongs to you stays yours.” Our Google spokesperson recently said, “As our Terms of Service make clear, ‘what belongs to you stays yours.’ You own your files and control their sharing, plain and simple. Our Terms of Service enable us to give you the services you want–so if you decide to share a document with someone, or open it on a different device, you can.”
From an educator’s point of view, Google’s Drive service now falls under our OUS contract, and does provide the same protections to you as your Google Apps for Education (GAE) account does. In short, your GAE account provides FERPA compliance, which includes Google’s Drive service. We directly asked our Google representative about Google Drive and FERPA and received this answer:
“Drive is built directly into Docs and thus is covered by your current Apps for EDU agreement.”
Unfortunately, the same is not true for Dropbox. According to Dropbox: “Unfortunately, Dropbox does not currently have HIPAA, FERPA, SAS 70, ISO 9001, ISO 27001, or PCI certifications.”
At this time, CASIT cannot recommend using Dropbox.
If you would like to store data in the cloud, we also recommend SpiderOak, which claims HIPPA compliance and has ‘zero-knowledge’ privacy environment. The SpiderOak service will allow you to encrypt your data. SpiderOak offers both a free and a paid service.
If you would like to know more about storage in the cloud, please contact the CASIT Helpdesk experts.
The CAS inventory site is going to serve as a database for all computers, laptops, printers and mobile devices in CAS.
Features of the site:
- Each device will be assigned to their owner’s duck id (e.g. dmundra). This allows owners to log in to the site with their duck id and password and view their device information.
- If a device or devices needs a property receipt the site will generate one for the owner of the device(s) to sign. Owners will be notified about the property receipt and they need to just login and electronically sign it. They can also then view and print the property receipt on the site.
- All CAS department heads and office managers can also login in to the site and view their department’s inventory and property receipts.
- Devices that do not have individual owners but are owned by departments are assigned to the department’s duck id if they have one (e.g. Political Science has the duck id polisci). If a department doesn’t have a duck id the devices can be assigned to the department head or office manager of their choice.
- Some basic information like owner, department of a device can be viewed without needing to login to the site. One needs to just put in the HR tag at the end of the url (e.g. https://casit.uoregon.edu/inventory/HR0002883). This allows anyone to quickly reference a device in question.
Please contact us if you have any questions or concerns.