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Exchange: Gmail for Android

This article is designed to guide Android users through the process of configuring Gmail to access their Exchange account for email and calendaring.

Considerations

Adding your Exchange Account to Gmail requires giving full access to your phone to Exchange. If your phone is ever lost or stolen, you or a UO Exchange Administrator can remotely wipe the phone. Administrators will never wipe your phone without your explicit authorization.

If you do not feel comfortable with this, please utilize the Outlook App which only provides access to remotely wipe the app.

Adding Exchange Account

  1. By default, all Android phones come with the Gmail app pre-installed. Please navigate to and open the Gmail app.
  2. If you have never added an account to Gmail, you will see the following screen. If you are already using Gmail, please proceed to Step 4.
    Welcome to Gmail Screen: Select Skip is highlighted
  3. Click the SKIP button the bottom left corner to proceed.
  4. Click the Menu button in the upper-left corner (three horizontal lines)
    1. Tap the down arrows next to one of your account names
    2. Scroll to the bottom of the left panel, and select Add account
    3. If you already have an account configured in Gmail, follow these steps to open your account menu. If you are new to Gmail skip to Step 5.
      Gmail Add Account dialog: Add account button highlighted
  5. On the Gmail Account Management, screen click Add an email address.
    Gmail Add Address dialog: Add an email address button highlighted
  6. On the Set up email screen, select Exchange and Office 365
    Gmail Set up email screen: Exchange and Office 365 option highlighted
  7. Enter your email address and press NEXT
    Enter your @uoregon email address then click Next
  8. Enter your DuckID password and click NEXT
    Enter your Duck ID password then click Next
  9. The next screen will ask for Incoming Server Settings. Gmail should auto-populate these settings, however, if it does not please enter the following then click NEXT:
    1. Server: exchange.uoregon.edu
    2. Port: 443
    3. Security type: SSL/TLS
      Enter Server information, enter Port number, and select SSL/TLS from menu highlighted

     

  10. You will now receive a pop up asking about  Remote security administration – click OK to navigate to the next screen
    Remote security administration dialog: OK highlighted
  11. Gmail will now ask to activate a number of administrative abilities, including locking the phone, wiping data, etc. You must agree to this if you wish to use Gmail. Tap Activate this device admin app to proceed.
    Activate device admin app screen: Activate this device admin app link highlighted

  12. (Optional): Enter an Account Name – we recommend something like UO Exchange or UO Email. Click NEXT.
    Enter optional Account name here then... Tap Next button highlighted
  13. Click TAKE ME TO GMAIL to proceed with utilizing Gmail to access Exchange
    Gmail Add Account dialog: Take me to Gmail button highlighted
  14. Please allow time for all of your folders and emails to sync from the server.

Removing an Email Account from Gmail

Note: Please consult CASIT before removing your Webmail account if you need assistance with making sure contacts, calendar events, notes, etc. are saved and transferred correctly.

  1. Open the Gmail App
  2. Navigate to the accounts management menu
    1. Click the Menu button in the upper-left corner (three horizontal lines)
    2. Tap the down arrows next to one of your account names
    3. Scroll to the bottom of the left panel, and select Manage Accounts
      Gmail Account dialog: Manage accounts button highlighted
  3. On the Users & accounts screen tap the name of the account you wish to remove.
    Users & accounts screen: existing account highlighted
  4. Click the Remove Account button and the bottom of the screen
    Gmail account removal screen: Remove Account button highlighted
  5. You will receive a popup verifying you want to remove the account – click Remove Account one more time and the account will be removed.

Links to Additional Content

  • Configuring Outlook App on Android for Microsoft Exchange