Skip to Content

Outlook Calendar

 

Purpose

This article is designed for Outlook users to navigate the primary features and functions of Outlook Calendar.

Switch to the Calendar

Switch to the Calendar by clicking the calendar tab located toward the bottom left of the screen. Alternatively, you may also select Go>Calendar from the menu at the top of the screen or by pressing Ctrl+2.

Use the calendar to keep track of appointments, meetings, seminars, birthdays, and all those important dates. Also, you may create a global or local calendar. The difference is that a global calendar can be accessed and modified by your contacts allowing your friends and contacts to edit or see your calendar.

 

Outlook – Calendar views

Upon switching to calendar mode in Outlook, you will find yourself starring at the current day broken down hour by hour. Click through the tabs at the top to switch views from a daily view to a weekly or monthly view.

Use the arrows to thumb through days, weeks, or months depending on the current calendar view.

 

Schedule Events

The time has come to learn how to populate a calendar with appointments, meetings, and other important to remember events. An appointment or meeting is very simple, there’s a couple of ways to add a new appointment. While in Calendar Mode in Outook pressing the New button or Ctrl+N brings up the New Appointment Window.

Set up a simple appointment with a reminder by populating the fields of the New Appointment Window. The bare minimum for this form requires a title, time, date, and duration.

After filling in the requires forms, Click the OK button and the new appointment is added to your calendar.

 

Calendar Options

The Outlook calendar offers a whole mess of configuration options to be covered. A lot of them are self explanatory and can be turned on/off simply by checking a check box. Access the calendar options via Tools>Options and pressing the Calendar Options Button.

 

Add Holidays

Holidays can be added automatically to your calendar by clicking on the Add Holidays button.

Outlook provides several built-in holidays already select one or multiple countries and press OK.

 

Add Work Schedule

Also in the calendar options menu is the chance to choose your working hours. Day by day. Setting up your working hours updates your Outlook calendar marking these hours as hours that you are busy. If a meeting or appointment is scheduled during these hours, you will be reminded that you are “busy” at this time. Also, when we dive into calendar sharing, others will know your work schedule allowing for them to schedule meetings, seminars, and “get togethers” around your work schedule.

At the top of the Calendar Options Menu, check each of the days that you normally work. Use the drag down lists to select specific days and times.