Skip to Content

How to configure your CAS Gmail account in Outlook

Why would I use Outlook to access my Gmail account?

Google’s web-based email interface is one of the most feature rich webmail platforms, and CASIT can help you consolidate email and/or email accounts for easy access from Gmail’s web interface. However, you may want to manage your Gmail account from a program like Microsoft Outlook. For example, if you several different email accounts, it may be easiest to access all of them from a standalone email client.

Automatic configuration (recommended)

These instructions are for setting up Outlook 2003/2007/2010 using Google Apps Sync. Although it works well, it doesn’t synchronize a few lesser-used Outlook features to your Gmail account, like Tasks. See this chart for more details.

First, download and install Google Apps Sync. If prompted, restart your computer.

Next, find the “Google Apps Sync 2.0” folder in your Start menu, and click “Set up a Google Apps Sync user.”

When prompted, fill out the fields…

  • Email address:
  • Password: Your CAS Gmail password (typically the same as your UO DuckID password)

Check the box “Remember me” if you prefer, and click “Continue.” Next, click the “Create profile” button. This will set up a second profile within Outlook named “ – Google Apps.”

If you run into any trouble or need help setting up delegation, please contact us.

Configuring Outlook  2010 manually

Below, we will detail how to manually setup Microsoft Office Outlook 2010 to send, receive and store email messages for a Gmail address. Before getting started, please make sure you know your Gmail email address and your Gmail password.

Start Outlook: from the main Outlook window, go to File -> Info -> Account Settings…

On the Account Settings window, click the “New…” button.

Make sure “E-mail Account” is selected and click “Next”

Select “Manually configure server settings or additional server types” and click “Next”

Make sure “Internet E-mail” is selected and click “Next”

On the next screen, you will have to specify all of your account settings.

Outlook account settings:

  • E-mail Address:
  • Account type: IMAP
  • Incoming mail server:
  • Outgoing mail server:
  • User name:
  • Password: Your CAS Gmail password (typically the same as your UO DuckID password)

Click on the “More Settings” button and go to the “Advanced” window tab.

  • On the “Incoming server (IMAP)” field, enter 993
  • Check the box “This server requires an encrypted connection (SSL)”
  • On the “Outgoing server (SMTP)” field, enter 587
  • Check mark the box “This server requires an encrypted connection (TLS)”.

Select the “Outgoing Server” tab and click the box “My outgoing mail server requires authentication”

When you are done setting up your Outlook Gmail advanced settings, click on OK to return to the Outlook Gmail account window, then click “Next”

At this point, your Gmail account should be fully configured. Depending on the size of your Inbox, it may take a little while for Outlook to synchronize your mail.