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Share Your Calendar in Outlook 2010

If you are a UO Microsoft Exchange user, sharing your Outlook calendar will allow other Exchange users to see events, appointments, and meetings. You can grant different levels of access, enabling other users to view detailed event information or add and delete entries. Follow these instructions to add a user to your calendar.

A table of permission levels is also displayed below.

  1. Under “My Calendars”, right-click on “Calendar”.
  2. Hover the mouse pointer over “Share” in the right-click context menu.
  3. Click on “Calendar Permissions”.
    The “Calendar Properties” window will appear.
  4. Click on “Add”.
  5. Type the name of the user.
  6. Click on the user’s name when it appears.
  7. Click on “Add”.
    Repeat steps 5-7 to add more users.
  8. Click on “OK”.
  9. Click on the user.
  10. Click on the “Permission Level” drop-down menu.
  11. Click on the permission level you desire for the user.
    Repeat steps 9-11 to change permission levels for multiple users.
  12. The user(s) permission level(s) should now be changed.
    You may also set custom permission settings under the “Read”, “Write”, “Delete items”, and “Other” sections.
  13. Click on “OK” when you are finished changing permission levels.
Permission Level Definition
Owner Create, read, modify, and delete all items, and create subfolders. As the folder owner, you can change the permission levels others have for the folder.
Publishing Editor Create, read, modify, and delete all items, and create subfolders.
Editor Create, read, modify, and delete all items and files.
Publishing Author Create and read items, create subfolders, and modify and delete items you create.
Author Create and read items, and modify and delete items you create.
Nonediting Author Create items only. The contents of the folder do not appear.
Reviewer Read items only.
Contributor Create items only.
Free/Busy time, subject, location See Free/Busy time, subject, and location only.
Free/Busy time See Free/Busy time only.
None Cannot see or create any items.

 

 

 

 

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