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How to setup Exchange Out-of-office Auto-Response


This article is designed to guide users through the required steps in setting up an out-of-office auto-response message using Outlook Web Client. If you are on Exchange, this will ensure that the notification will work at both the server level and client levels.


Open a web browser and go to and sign-in with your Duck ID and password. Once authenticated, click on the Settings menu in the upper right-hand corner and select Set Automatic Replies.

Settings menu with Set automatic replies highlighted

You will see the auto-response setup menu. Make sure that Sent automatic replies is selected. Click on the Send replies only during this time period box and set the specific time and date.

Click Send automatic replies radio button, Send replies during time period, time parameters, message text field highlighted

If you would like a different auto-response to go to people outside of the University, you can check the Send automatic replies to senders outside my organization box and fill the text field below.

Send automatic reply messages outside organization, send replies to all external senders, and message text field highlighted

Once all of the desired time and text have been entered for any or all of the cases above, click Save on the bottom-left of the page to complete the process.

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