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Posts under tag: calendar

April 20, 2018

Outlook 2016 Calendar View Permissions

Purpose

This article is designed to guide Outlook 2016 users through the access levels and settings for sharing their calendar to other people.

Overview

Calendar permissions in Outlook 2016 are designed to show your calendar to anyone you wish at a desired detailed level ranging from everything to nothing at all. This article will provide an overview of how roles are assigned and the access that each role provides.

Using the Desktop app

Outlook 2016 for Windows and Mac use the same methodology in assigning roles to whomever you decide. The route getting to those settings differs by operating system.

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June 13, 2017

CAS Exchange Migration

In 2018, Information Services will begin providing Exchange mail and calendaring to new faculty and staff accounts, automatically. This change is part of a larger goal to standardize email and calendaring across campus. As a requirement for this change, CASIT must complete the following by Friday, June 15th, 2018:

  • migrate all existing IMAP (webmail.uoregon.edu) accounts to Exchange, and
  • migrate mail and calendar portions of CAS Google Apps for Education accounts (duckid@cas.uoregon.edu) to Exchange.

Failure to migrate IMAP mail before the implementation of Exchange auto-provisioning will result in the loss of access to old email still residing within the IMAP system.

This communication is the first step in the Exchange migration process. In the coming weeks, we will be reaching out to affected departments to begin migration planning. If you have further concerns not yet addressed, please contact CASIT by any of the methods listed below: 

Frequently Asked Questions (FAQs)

Why is this happening?

The reasons Information Services provided for these changes include, but are not limited to:

  • standardizing campus around one email and calendaring solution;
  • simplifying the email support requirements for IT staff by improving consistency between/within departments; and
  • ensuring a system that can provide uniform support for legal holds, records requests, and email retention.

When is this happening?

Deadline is Friday, June 15th, 2018

Who is affected?

The following affiliates with, their current access rules, will be migrated:

Affiliation Current Access
Administrative Faculty                       Start/End of Appointment
Faculty One term prior to start/one year after end of Appointment
Fixed Term Enduring Faculty One term prior to start/one year after end of Appointment
Fixed Short Term Faculty One term prior to start/Three terms after end of Appointment
Staff Start/End of Employment
Temporary Employees Start/End of Employment

Other affiliations (Associate, Courtesy, Emeritus, GTF, Retired, Student Employee) will not be provisioned automatically but, if eligible, can continue to be manually provisioned as per the current process.

At this time, no exceptions are planned except normal exceptions for delayed hiring paperwork.

What is the migration process?

The first step of the process is communicating with departments to identify any factors that would inform the migration, including scheduling needs, calendaring policies, and role accounts that may need Exchange access. When the migration timeframe arrives, CASIT ITCs will schedule individual appointments to:

  1. grant Exchange access;
  2. migrate IMAP email;
  3. configure Outlook on primary workstation;
  4. connect GAE account to Outlook to ready mail migration;
  5. migrate GAE calendar data;
  6. set up forward from GAE to Exchange;
  7. set and verify calendar permissions, according to departmental policy/need;
  8. demonstrate outlook.uoregon.edu, email rules, and Gmail folder/label migration;
  9. connect and configure mobile and secondary devices.

At this time CASIT ITCs will also create any room calendar resources, role accounts, and other resources as requested. After this list has been completed, the user will be responsible for:

  • migrating old email and folders/labels from GAE account, and
  • recreating mail filtering rules in Outlook/Exchange.

What do I need to do to prepare for this?

In order to best prepare, please:

  • make a list of any questions to ask an ITC,
  • clean up any old mail or folders that you don’t need migrated, and
  • gather any devices that need access to your Exchange account.

Is CAS Google Apps for Education (GAE) going away?

Only your email and calendaring use will be affected by this transition.

For the time being, you will still be able to use Google Drive and Apps, through your GAE @cas.uoregon account.

Do I have to use Outlook?

For migration purposes, CASIT will be using Outlook, both locally and via outlook.uoregon.edu. After your mail is migrated, CASIT will assist you in configuring any mail client that supports Exchange. The most common are Outlook and Apple Mail.

Also, please note that the Gmail interface is not an alternative to Outlook, because Gmail does not operate with Exchange. As part of the process, your GAE mail will be forwarded to Exchange.

How can I access Exchange off campus?

Your Exchange mail and calendars are accessible off campus through a variety of methods, including:

  • outlook.uoregon.edu;
  • email clients configured to access exchange, including Outlook and Apple Mail; and
  • mobile devices that have been configured to work with Exchange.

CASIT can help you connect your home devices. We will offer documentation, along with hands on and remote service sessions as needed.

How do I access Exchange mail and calendars on my mobile device?

Exchange access is supported on many mobile device platforms, including Android, iOS and Windows Mobile. Regarding access on any of these devices, the user has at least these options:

  • use the default mail and calendaring apps on the device, or
  • download and configure a mobile version of Outlook.

Please note that connecting to Exchange on a mobile device grants both you, and Exchange admins the ability to remotely wipe your device. If you use the mobile version of Outlook, the remote wipe is limited to Outlook app only.

 

July 10, 2015

Using Google Calendar

Purpose

This post is designed to guide users through Google Calendar–the calendar program within the Google Apps suite. Google Calendar bears similarities to Microsoft Outlook and Apple’s iCal.

Getting Started in Google Calendar

Go to google.com/calendar to get started. First, sign-in:

GoogleAccountSignIn

 

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April 29, 2011

Manage Duck ID

Purpose

This article is designed to provide information to help you manage your Duck ID.

What is your Duck ID?

Your Duck ID is the username portion or first part of your UO email that comes before the “@uoregon.edu” (example: username@uoregon.edu).

If you don’t have an UO email account, it is likely that you still need to claim your Duck ID. For more information about your Duck ID please click here.

Change your password

Go to https://duckid.uoregon.edu/ and login to change your password or click on Forget Password?

Vacation Auto-responder

Please go to https://duckid.uoregon.edu/vacation/ and fill out the form to enable the responder.

Note: At the end of your vacation you need to use the same form to disable the vacation responder. This can also be done within your preferred mail client (Exchange, Gmail, Mac Mail).

View Quota

Quota is the term used to identify the parameters of your network share folder provided for University-affiliated people.

To view your University of Oregon email quota please go to https://duckid.uoregon.edu/quota/ to view the information.

Spam Filtering

This feature allows for users to block messages coming from undesired senders. It utilizes the Proofpoint system to manage email whitelists and blacklists at the domain level.

To view/change spam filtering for University of Oregon email please click here.

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