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Posts under tag: pdf

May 30, 2017

Fleet printing with accounting codes from Adobe products (MacOS)


This post is assist Mac users through the process of printing Adobe PDFs to their department’s CTX-issued fleet printer. Adobe will typically have their own print dialog box and using it will not send to the printer.


Follow these steps to ensure that your print job gets printed:

Click on the Print icon or select File > Print (or Command-P) to start

Then, click the Printer… button on the print dialog box

A dialog box may appear warning you that using the operating system print settings may change how it appears. Click Yes to proceed. You may also check the box to have the message not display again in the future.

Click Print on the MacOS dialog box.

Video walkthrough of process

September 11, 2015

WordPress File Security


This article is designed to guide WordPress users through a couple specific methods to ensure greater security for files stored within WordPress sites (like those with sites using UO Blogs).

The way that UO Department sites are set up, they are published publicly to allow for being found by various web search engines. Files and media are stored using distinct URLs and as long as someone has the address, the files and media can be accessible.

There are, however, methods to mitigate some potential security issues. Follow one of the methods below for greater security. Follow the steps below to proceed.

Setting up a PDF with a password

When a PDF file is created, the author can set viewing permissions for the file. To set those permissions, click on Tools > Protection. From here, click on Encrypt.


Then select Encrypt with Password from the drop-down menu.


NOTE: You may be asked whether or not you want to proceed, click Yes to proceed.

Now, be sure to click the checkbox to Require a password to open the document then put in a password to open the document.



Click OK to proceed.

NOTE: The password protection will not take place until the document is saved.

Privately Published Pages and Posts

When creating a new page or post within WordPress, users can set the visibility as to restrict access. Prior to publishing the new content, the user will select Private or Password Protected from the Visibility menu from within the Publishing menu. Then click OK.

NOTE: If a page or post has already been published and if the site is public (as all department pages are), then it will be indexed by Google (and other web crawlers) and will therefore be publicly searchable whether or not if the page is made private after the publication date.

In short, if the user would like to have the page or post made private or protected by a password without being found by a search engine, copy and paste the content into a new page or post and set to private before publishing.

May 13, 2015

Creating PDF Files in Acrobat (Windows)


This post is designed to guide you through creating PDF files using Adobe Acrobat Pro for Windows. This process is helpful for sharing documentation with colleagues or students without needing to worry about creating multiple formats for distribution. PDF files are nearly universal across all operating systems that have a PDF reader installed. Some of which include: Adobe Reader (Windows and Mac) and Preview (Mac only).

For completing this process on a Mac, click here.

Click on one of the links below to proceed:

Creating a PDF from an existing file

  • Open Acrobat Pro, click on Create PDF
    • If the program is already open, click File, and select New
  • Click on the desired file to convert then click Open
    • Your file will be come up as a PDF file
    • Click the File menu, then choose Save As
    • The file name will carry over from the original format
  • Acrobat can also recognize individual words and characters through optical character recognition (OCR)
    • Note: For digital files with renderable text (e.g., Word documents), this step is not necessary. If you are working from a scanned file, OCR will enable the text to be recognized for selection
    • To use the OCR tool, click on the Tools menu near the upper right hand corner of the window, then select Text Recognition.
    • Select In This File, select a Pages option (All, current, range), then click OK.
    • Acrobat makes the words and other characters (symbols and punctuation) into searchable images that can be selected by your mouse pointer.
    • Click File, then Save.

Creating a PDF from multiple files

  • Open Acrobat Pro, click on Combine Files into PDF.
    • If the program is open, click on File, highlight Create, then select Combine Files into PDF.
  • Upon doing so, there are several options:
    • Files can be dragged and dropped into the dialog box
    • Files can be brought in from the Add Files menu
    • Existing files and folders, web content, and scanned files (direct from scanner).
    • Once all files are in the box, they can be rearranged by drag and drop into the desired page order.
  • Under the Options menu (upper right-hand corner), file size, type (single file or portfolio), and other options can be enabled
  • Click on Combine Files
  • To Save, select File, click Save As, then name accordingly.

Links to Additional Content

For completing this process on a Mac, click here.


For more help articles and user documentation from CASIT, click here.